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Virtual Set-up

Randall has delivered virtual presentations for over 15 years, with groups ranging from small interactive roundtables to sessions with over 4000 attendees.  If you are unsure as to what might work best, or would like to discuss different alternatives, please reach out to Randall – he’d be happy to share his knowledge.

For virtual presentations, Randall has worked with just about every platform.  If you prefer a specific one, please keep in mind that each has features and constraints that may limit what is possible with respect to interactivity, reporting, chat, etc.  Here are a few things that you should know:

Connnectivity: Randall’s virtual presentation studio has one gigabit symmetric “fiber” connectivity to the internet (eg 1GB download and 1GB upload speeds.)  This means that we can stream video without stutter or dropouts.  We also have a redundant internet connection, in case this drops, and a redundant connected computer in case there is a computer crash.  Our computers use wired gigabit ethernet to guard against wifi issues.

Virtual Presentation Studio: Our studio includes multiple light sources, professional backdrops, and multiple monitors.  Our computers are all use multiple monitors, and we use multiple HD cameras to ensure a clear picture.  We can set up for headshot only (for webinars), head and shoulders (for boardroom or roundtable facilitation), or a standing shot (keynotes and workshops).

Rehearsal: A few days before the virtual presentation, we strongly suggest a “mechanical rehearsal” to ensure that all of the people involved are comfortable with the technology, that everyone is comfortable with their  roles, and that everything actually works.

Audience pre-prep and expectations: Our experience is that the best virtual presentations are ones that have a continuum of activities that start beforehand, are reinforced during the presentations and are reinforced afterwards.  We usually will suggest (and provide) a number of pre-reading/pre-prep activities that you can provide to generate interest in the session, and improve engagement within.

Q and A: For smaller sessions, I can handle all of the presentation, chat, and Q and A.  For groups over 50, I usually ask for someone to manage the chat function so that I can be fully engaged in the delivery of the session.  for groups over 500, we will require a formal moderator that I will work with to help ensure that everything goes smoothly.

Recording:  While the idea of recording a session may appear reasonable, the more interactivity that there is, the poorer the experience will be for those listening later.  An example would be virtual break-out groups, where nothing is recorded during the break-out groups.   (Note:  Please refer to your contract to determine whether recording is allowed or not.)

Post-event:  We typically will provide resources that will reinforce the learning post-event.  Depending on your contract, this may include written materials, videos, coaching, or another virtual presentation.

Any additional questions, please call Randall at 416-918-5384, or at request [at] randallcraig [dot] com.


Randall has been advising on Digital Strategy since 1994 when he put the Toronto Star online, the Globe and Mail's GlobeInvestor/Globefund, several financial institutions, and about 100+ other major organizations. He is the author of eight books, including Digital Transformation for Associations, the Everything Guide to Starting an Online Business, and Social Media for Business. He speaks and advises on Digital Transformation, Digital Trust, and Social Media. More at